Using IMAP and your mailbox is maxing out?
So you want to use IMAP email so you can pickup your email on your phone or whatever device. Cool right. Sure is but it comes with a price. That price is the responsibility to keep your email space cleaned up OR you host it with Gmail or the like and which for a nominal fee will let you use all the storage and well I'll leave it to you to search how private that is. *NB: They train their AI on your info.
With hosted email when you hit 100% full, any emails coming to you will bounce back to the sender as if your account does not exist. You will get system warnings when you hit 80% and then just before you max out.
Using POP email saves the email to your own computer and you can save all you want there. IMAP email means managing your space, deleting no longer relevant items, and dumping your trash.
Tips for managing your email on the server:
- Empty your trash. Trash, spam, and sent emails count in the use of your space.
- Delete sales flyers and nonsense spam emails from your inbox and then from the trash. Last weeks sales at the grocery store, that newsletter that keeps coming you didn't sign up for, etc don’t need to eat your space up.
- Sending photos and such via email? Delete the sent email after as it is a space hog.
- That image or group of you got in your inbox gets duplicated when you send it to your other email in your sent box.
- Don't use your email to transfer images from your phone or if you do delete the email after.
- Your sent box is a space hog. No it doesn't count if you save it to another folder. Folder storage is still storage.
- Important correspondence – create a PDF of the email and save it locally where you keep important documents or project info.
- That sales deal/contract is complete. Awesome! Create a PDF and save the important details locally.
There is no never ending "cloud", just someone else's server space.